WE PROVIDE TAILOR-MADE EVENT MANAGEMENT – FROM CONTENT AND PROGRAMME DESIGN, TO TECHNICAL EXECUTION AND LOGISTICS
Expert Meetings
Around the World
MICHEL IRS has experience and expertise in devising innovative, tailor-made solutions to the challenge of ensuring that the investment that clients make when organising an expert meeting delivers real value to both the convenor of the meeting and to the experts who participate in it. Understanding the client’s strategic objectives is vital to our ability to help plan and execute successful expert meetings, however complicated the context in which the meeting must take place and the logistical or content obstacles that may stand in the way. We enjoy working on the conceptual design of the programme, the facilitation ‘pedagogy’ as well as identifying the best topics and speakers. Working with local partners, MICHEL IRS has a proven track record in Africa, Southeast Asia, Latin America as well as Europe, and has trained, multi-lingual international staff and associates fit for a variety of geographical contexts.
Since the outbreak of the COVID-19 pandemic, like many organisations we adapted our services and expanded our advisory capacity to help our clients find the best solution – whether it is a virtual meeting only, or a hybrid. We are well versed in the different technical options and in terms of how best to structure and facilitate an online gathering, and have now ‘road-tested’ a number of different ways of ensuring that your event can successfully go ahead.
- Programme drafting
– subject-related programme planning, including identifying the right topics and the best ‘pedagogical’ flow for the event
– organising experts and interlocutors
– contacting and securing specialist speakers
– arranging on-site visits to institutions, cultural sites, roundtables and panel discussions - On-site support
- Assistance in procuring visas
– drawing up letters of invitation (based on valid Foreign Offices guidelines)
– facilitating contacts with diplomatic/consular missions (when applicable) - Assistance with every aspect of travel organisation for participants of all levels
– booking flights
– arranging hotel accommodation
– organising transfers
– handling travel expenses claims and reimbursements - VIP services
– application for exemption from entry and exit requirements (where applicable)
– advice and assistance in matters of protocol
– individual arrangements with the VIP service at airports
– coordinating with local office of criminal investigation and police authorities (when applicable) - Negotiation of hotel quotas
– firm and contingent reservations at favourable rates - Transport
– soliciting offers
– drawing up transport schedules
– coordinating transfers and, where necessary, security services - Additional services
– Recommending, negotiating terms and prices as well as booking of event locations
– arranging city guides, photographers, musicians and other service providers
– preparing cultural, sports and entertainment programmes
– recommending, negotiating terms and prices as well as booking of catering firms
